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Since the beginning of LimitlessMailer’s existence, we have been fighting alongside the global anti-spam community (Internet Service Providers, fellow Email Service Providers and anti-spam organizations) in the raging war against spam. On a daily basis, there are email senders that impersonate legitimate brands and/or try to phish for personal information. Spam laws have been set up in certain countries and we’ve created our own set of rules as well to protect the reputation of our clients and their intended recipients. Not only do these rules help us identify spammers, they also help increase your deliverability and build a strong reputation.
Unfortunately, failing to observe these rules could affect your ability to send through our services. In some cases, it can lead to temporary or permanent account suspension. Listed below are metrics the LimitlessMailer team references when reviewing email accounts and sending practices. Please familiarize yourself with this chart and work to stay below these thresholds. Accounts with statistics above these numbers can face account suspension and in some cases, termination.
Calculated on the number of messages that have bounced
or 1% if unsubs > clicks
When sending over 1000 but never more than 50 complaints per day
Spamtrap hits & unjustified abuse complaints
*LimitlessMailer reserves the right to update the parameters of the acceptable sending threshold without prior notice.
Bounces – Much like traditional snail mail, when a destination address cannot accept the incoming package and it gets returned to sender, bounced messages are returned to sender because the recipient address is incorrect or inactive.
Unsubscribes – Recipients that opt out of receiving communication because they no longer want to receive communication. There are a variety of reasons customers choose to unsubscribe; some might be that they’re no longer interested in the content you’re publishing or are overwhelmed with a noisy inbox, or your content wasn’t what they were expecting.
Blocks – Messages that do not leave LimitlessMailer servers due to a permanent error. These are email addresses that bounced in the past because they are either non-existent or invalid, or previously reported your message as spam. This also includes email addresses that resulted in complaints from recipients or did not pass through LimitlessMailer’s spam filters.
Spam Complaints – Number of recipients that marked your message as spam.
Spamtrap Hits – After a certain amount of inactivity, webmail providers turn email addresses into spam traps to catch senders that are using outdated lists or lists purchased, and/or obtained from third-party companies.
Unjustified Abuse Complaint – When a recipient reports a sender for messaging without their consent.
Below are 6 commandments that we ask you to comply with to maximize your deliverability rates and ultimately to help us in the war against spam.
1 – ALL SENDING METRICS ARE REQUIRED TO BE WITHIN THE LIMITLESSMAILER THRESHOLD
Regular maintenance of your contact list will ensure that you are messaging an engaged audience with active email addresses. While it can vary from business to business, a good benchmark for an engaged customer is someone who has opened or clicked on an email in the past 3-6 months. Maintaining a list of customers who regularly read your content and find value in your messaging will result in less bounced or blocked emails. While the process of removing inactive or incorrect email addresses may make your contact list look smaller, it will significantly improve your deliverability in the long-run. Other things to keep in mind are: writing subject lines that are reflective of the content within and avoiding promotional terms or common spam words.
2- ACQUIRING OR SENDING TO THIRD- PARTY MAILING LISTS IS PROHIBITED AT ALL TIMES
Sending campaigns to contact lists that have been acquired (bought, exchanged or loaned) from a third party company will negatively impact deliverability. Email addresses must always be collected in a way where the recipient is explicitly opting in to receive communication. Use of lists that are bought, rented or scrapped from third-party vendors is prohibited by law in most countries, and is absolutely prohibited on LimitlessMailer servers.
3 – UNLESS AN EMAIL IS TRANSACTIONAL IN NATURE, IT CAN ONLY BE SENT TO RECIPIENTS WHO HAVE EXPLICITLY GRANTED PERMISSION TO RECEIVE THEM
Your contacts should have granted explicit and provable consent to receive communication. This consent should be granted through a confirmed (“double”) opt-in system that clearly expresses the topic of the subscription on an online or offline form via a checkbox. This checkbox must not be checked by default. In other words all check boxes have to be blank by default, leaving users the opportunity to willingly opt-in to receive communication.
4 – AN UNSUBSCRIBE LINK MUST BE INCLUDED IN EVERY MARKETING CAMPAIGN
All marketing campaigns must include a clear and concise link for recipients to easily opt-out of receiving future communication. The link must be easy for anyone to recognize, read, and understand. On your end, this unsubscription must be granted immediately, with no further emails being sent to this recipient from that moment forward. In accordance with the LimitlessMailer Sending Policy, transactional and confirmation emails such as purchase orders, payment invoices, password resets, account creations, etc. by nature do not require an unsubscribe link.
5 – THE SENDER NAME AND STATUS MUST BE CLEARLY COMMUNICATED IN EVERY MESSAGE
“From”, “To” and “Reply-To” fields must accurately and clearly identify the sender’s domain name and email address. It is important to send from domains that are at least one month old, with a transparent public domain record that redirects to the sending party’s legal pages. When sending from a different domain name on behalf of a partner or related third-party organization, the email body must clearly communicate that the message is sent via a third-party domain. LimitlessMailer has developed custom plans for agencies, resellers and advertisers to follow the sending best practices.
6 – ONLY LEGAL AND LEGITIMATE INFORMATION CAN BE SENT WITH LIMITLESSMAILER
LimitlessMailer does not support the sending of messages that contain, promote, reference, or link to unlawful, illegal, libelous, defamatory or violence against any individual or group and more generally affecting human rights. Moreover and unless the sender gives us sufficient and specific guarantees at LimitlessMailer’s sole discretion, LimitlessMailer does not work in principle with senders (i) who promote the following activities, whether permitted by local law or not, including the following but not limited to: gambling, sexual, adult content, weapons and any explosives, tobacco or tobacco-related, drugs or political, hacking, lead sales and work-at-home offers promoting schemes such as “get rich quick”, “build your wealth” and “financial independence”, or (ii) who send emails in the name and on behalf of third-parties (including their own customers). In general, your emails must not contain any information or content otherwise sovereignly deemed unsuitable to LimitlessMailer or harmful to the reputation of LimitlessMailer, its affiliates, partners, customers and users.